Administrative Assistant

Job Purpose

To provide high-level administrative and clerical support to ensure the efficient operation of the office. Supporting managers by handling a variety of tasks including scheduling, communication, data entry, document preparation, and general office coordination. Link it to the study plan: https://shre.ink/bsupport

Job Responsibilities

Greet visitors and direct them to the appropriate person or department.

Answer and direct phone calls in a professional and courteous manner.

Manage incoming and outgoing mail, including sorting, distributing, and processing mail and packages.

Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt of supplies.

Assist in scheduling meetings, appointments, and travel arrangements for staff members.

Prepare and distribute memos, emails, reports, and other documents as requested.

Assist with data entry, filing, scanning, and other administrative tasks as needed.

Coordinate office maintenance and repairs, including liaising with vendors and service providers.

Assist with special projects and events, including planning, logistics, and coordination.

Maintain confidentiality of sensitive information and handle confidential documents and correspondence with discretion.

Knowledge

Competencies

Skills/ Languages

Experience